Processes and registers for cities, municipalities, and state bodies
For local governments and state institutions that want to digitize contract registers, approval workflows, and internal processes without an over-engineered government IT system. Modulario helps the office work transparently, quickly, and in line with the law.
Problems Modulario solves
- Contracts circulate for signature in four copies between five offices — and one always gets lost
- Publishing in the public contracts registry and the procurer profile is done by hand, sometimes missing the legal deadline
- Citizen requests come via the e-government portal, by email, and on paper — and each path is handled differently
- Deadlines under administrative law, freedom-of-information law, and GDPR live in an Outlook calendar
- On a supreme audit office check, we hunt for consents, contracts, and amendments across a shared drive, mailboxes, and binders
- A new employee spends weeks learning who does what and what's the approval process for spend over EUR 1,000
How Modulario helps in practice
Central contracts register and CRZ publication
Each contract has its owner, status, effective date, and publication deadline. On signature, the system prepares the export for the public contracts registry and the procurer profile — meeting the legal deadline is auditable.
Document approval workflows
Spend requests, purchase orders, contract drafts — every document has a defined approval flow with roles, deadlines, and an auditable record. Electronic signature replaces the envelope traveling between departments.
Citizen requests and FOIA logging
Requests under freedom-of-information law, complaints, petitions — each has status, owner, statutory deadline, and response. Approaching deadlines alert the owner and their manager.
Bidirectional Fabasoft integration
Metadata, statuses, and attachments of contracts and documents sync between Modulario and Fabasoft automatically. The clerk works in one environment; the records system stays the source of truth for auditable files.
Workflows for common procedures
Building permit handling, employee onboarding, council session organization — each process has a checklist, document templates, and deadline tracking.
Property and lease records
Land, buildings, lease agreements, amendments — centralized records linked to the cadastral portal and the contracts registry. Audits, inventories, and annual reports without collecting data over email.
Typical integrations for the industry
- Public contracts registry (CRZ)
- Fabasoft
- OverSi
- Cadastral portal
- Companies register
- Tax authority
- Microsoft 365
Estimate for your industry
Implementation from EUR 15k for standard customers. More complex projects (multiple agendas, specific state-registry integrations) can be substantially higher. Monthly service EUR 200–500. Simpler projects take 2–3 months (6–12 weeks), more complex 3–6 months, specific 6+ months. The offer is structured to meet public-procurement rules.
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Do you integrate with the public contracts registry and Fabasoft?
Yes — publishing contracts to the public registry and bidirectional integration with the Fabasoft records system are natively supported. Metadata, contract statuses, and attachments sync automatically, eliminating manual retyping between systems.
How do you handle GDPR and protection of citizens' personal data?
Hosted in the EU, data encrypted at rest and in transit, role-based and audited access. We prepare a DPIA for personal-data processing under GDPR with you and meet the requirements of the law on information systems in public administration.
Is Modulario compliant with the public-administration IT law and standards decree?
Yes — we provide security-measure documentation, audit logs, and verifiable processes aligned to the law. During deployment we work with your cyber-security manager.
Can we deploy the system for one agenda and expand gradually?
Yes — the recommended approach is a pilot on one department or agenda (for example contract registry), validate the process, and roll out further. Saves both budget and employee training time.
How is the system procured under public-procurement law?
We offer Modulario as software plus implementation services. We help prepare the procurement materials (statement of work, evaluation criteria, references) so that the tender runs transparently and in line with public procurement law.
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