Onboarding

What is Onboarding?

Onboarding is the process of inducting and adapting a new employee — from signing the employment contract through initial training, assignment of access rights, tools and a mentor, to the point at which the employee performs their role independently. Well-managed onboarding directly affects retention — studies show that quality onboarding reduces first-year turnover by up to 30%.

Typical onboarding in a company contains:

• Administration — signing the employment contract, registration with social security, health insurance, and tax authorities
• IT setup — laptop, phone, email, access to ERP, SSO, building access card
• Training — occupational health and safety, fire safety, internal GDPR training, product training
• Team integration — introduction to colleagues, mentor, 30/60/90-day plan

Onboarding is divided into pre-boarding (the period between contract signing and start date), first day, first week, and first 90 days.

When it is used

Every new hire — from junior to director — goes through onboarding. For an HR manager, automating onboarding is critical to ensure nothing is forgotten (e.g. deregistering a former employee during offboarding).

See the Recruitment module, the Learning module, the Contracts module, and the Attendance module.

Related terms

• ATS — onboarding follows a successful hire via ATS. See /en/glossary/ats.
• LMS — the platform for initial and periodic training. See /en/glossary/lms.
• Labour Code — the legal basis for the employment relationship. See /en/glossary/zakonnik-prace.
• RBAC — role-based permissions in systems are configured during onboarding. See /en/glossary/rbac.

In Modulario

Onboarding in Modulario is orchestrated via the Workflows module — after the contract is signed, the system automatically generates a checklist of tasks for HR, IT, and the direct manager, triggers the assignment of training, and registers the employee in Attendance.

Modulario supports pre-boarding — before the start date, the candidate receives access to a portal where they can upload documents, sign the contract electronically (qualified electronic signature), and complete initial e-learning courses. On day one, the IT account, email, ERP access, and OHS training are ready, so the new employee starts productively from the first moment.