CEOD

About the client

CEOD is a distributor of motor oils, lubricants, and filters for passenger and commercial vehicles. It manages a broad product catalog from dozens of suppliers and sells through its own e-shop as well as to B2B partners (auto repair shops, parts retailers). A key challenge in their business is correctly identifying a compatible part for a specific vehicle — a mistake means returned goods and lost margin.

The challenge

As a distributor of vehicle oils and filters, CEOD ran into several critical problems:

• Complex and time-consuming identification of compatible parts for specific vehicles — without a digital library of equivalents
• Pricing across multiple layers (promotional price, individual customer pricelist, price group, sale price) was handled manually and inconsistently
• Manual processing of received orders from customer email and verification of stock levels
• No automatic top-up of purchase orders when stock dropped below a minimum quantity
• Limited ability to track customer behavior, viewed products, and evaluate sales by sales rep

The solution

Modulario designed and implemented a comprehensive system covering 30 use cases — from the directory through the warehouse to invoicing:

• E-shop integrated with the main system — products, availability, prices, and orders synchronized via an integration interface
• Pricing with pricelist priority — automatic price selection in the order Promotional price → Individual pricelist → Price group → Sale price, with checks on open quotations when prices change
• Library of equivalents — manually mapped interchangeable product codes between suppliers for fast alternative lookup
• Supplier catalog imports — Donaldson products and parameters via import, HiFi via API
• Machines module — linking equipment to line items in quotations, QR code export with a link to the e-shop
• Automatic purchase orders — when stock drops below the minimum, the system generates an issued order to the supplier
• Commercial cycle — Quotation → Received order → Proforma invoice → Invoice → Credit note, with drag & drop ordering of line items and statuses (Created, Sent, Accepted, Cancelled)
• GLS and Schenker integration — automatic printing of shipping labels directly from the invoice
• Finstat and FinStat alerts — checks of economic events for customers and suppliers
• Customer portal with order history, complaints, and customer questions
• Behavior analytics — number of logins, last sale date, searched and viewed products for the sales team