AI Auto-Generated WBS: Project Foundation Without a Day of Prep
The project manager receives a brief on Monday. Traditionally, Monday and Tuesday are spent building the WBS — breaking down tasks, estimating durations, mapping dependencies. AI handles this in an hour, and the PM reviews it Wednesday morning.
How AI Generates the WBS
Input: Project Description
Project: Modulario CRM Implementation for Kovospol
Scope: CRM deployment with migration of 3,000 contacts from Excel,
integration with Pohoda, training for 12 users
Deadline: 31 Aug 2026
Team: PM + 2 consultants + 1 integration developer
Budget: within standard implementation scopeAI-Generated WBS
PROJECT: CRM Kovospol | Deadline: 31 Aug 2026
PHASE 1: Analysis & Preparation (2 weeks)
1.1 Kick-off workshop — process mapping (1 day, PM)
1.2 Analysis of existing data (Excel) (2 days, Consultant A)
1.3 Define integration requirements for Pohoda (1 day)
1.4 Technical design sign-off (0.5 days)
→ Milestone: Signed project charter
PHASE 2: System Configuration (3 weeks)
2.1 CRM module configuration (3 days, Consultant A)
2.2 Custom field and workflow setup (2 days)
2.3 Data import and cleansing (3 days, Consultant B)
2.4 Pohoda integration (4 days, Dev)
2.5 UAT testing (2 days)
PHASE 3: Deployment & Training (1 week)
3.1 User training (2× 4h sessions, 12 people) (PM)
3.2 Go-live (0.5 days)
3.3 Hyper-care (5 business days)
→ Milestone: Customer acceptance
Total estimate: 38 working days | Critical path: 1.1 → 2.4 → 3.2Resource Assignment
The PM drags resources from Modulario (consultants, developer) and AI checks for conflicts — if someone is already assigned to another project at that time, it raises an alert.
