Can I set different lead times for different expiry types?

Yes — food items can be flagged 7 days before expiry, safety certificates 60 days before, vehicle inspections 30 days before. Each type has its own configuration.

Does expiry tracking work at the batch/lot level?

Yes — the system tracks expiry at batch level. When issuing from the warehouse it recommends FEFO (First Expired, First Out) — ship the item with the nearest expiry first.

What happens if an employee's certificate expires and they are scheduled to work?

The system blocks the assignment of that employee to any role requiring the certificate and notifies the manager. The employee cannot be added to a shift plan without a valid certificate.

AI expiry alerts: always before, never after

Expiries are a silent threat in every business. Expired stock in the warehouse, an employee with a lapsed safety training on a construction site, a vehicle with an overdue inspection — each of these scenarios carries concrete financial and legal consequences.

What Modulario AI monitors

Warehouse goods

Food and beverages — batch and serial number expiries
Cosmetics and pharmaceuticals — shelf life, stability tests
Chemical products — certificate of conformity expiries, SDS documents
Technical goods — warranty periods, calibrations

System: expiry is recorded when stock is received. AI monitors and alerts X days in advance (configurable). When issuing from the warehouse it always recommends stock with the nearest expiry first (FEFO logic).

Employee certificates

Medical fitness (occupational health examination)
Safety training (type, completion date, validity)
Welding, electrical, and driving licences
Permits for working at height, with pressure vessels, etc.

System: the HR manager receives a notification 30 (or X) days before expiry. An employee cannot be scheduled for work that requires a certificate they do not hold.

Contracts and documents

Leases (end date)
Insurance policies
Framework supplier agreements
Licences and software subscriptions

System: 60 days before a contract ends you receive an alert with a recommendation: renew / renegotiate / terminate.

Technical inspections

Vehicle roadworthiness and emissions inspections
Electrical installation reviews
Pressure tests
Measuring equipment calibrations

Expiry overview dashboard

Central screen “Expiries and validity”:

Type	Item	Expiry	Status
🔴 Stock	Strawberry yogurt batch J-2245	05.05.2026	TODAY
🟡 Certificate	Novák J. — Safety training	02.06.2026	30 days
🟡 Contract	Warehouse lease Senec	01.07.2026	59 days
🟢 Inspection	VAN-123-AB	15.09.2026	4 months

What is at risk without the system

Fine for expired safety training (Labour Inspectorate): 3,000 € – 33,000 € per violation
Expired stock in a food warehouse: 2–8 % of inventory value per year
Accident with a vehicle past its inspection: company liability, insurance claim
Lapsed insurance policy: uncovered incident

AI expiry alerts — never again expired stock or an invalid certificate